2023-06 E3SM All-Hands Meeting

AGENDA | POSTERS | LOGISTICS |

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The 2023 All-Hands Meeting will be both in-person and virtual meeting. This will be mainly an E3SM project working meeting with plenary session presentations from E3SM leadership team, many breakout sessions organized around E3SM Phase 3 Groups, and poster sessions (in person and online). The meeting is open to all.

When

• Monday, June 26, 8:00 am - 5:00 pm, MDT

• Tuesday, June 27, 8:00 am - 5:00 pm, MDT

• Wednesday, June 28, 8:00 am - 12:00 pm, MDT

Where

• In-person, in Denver at the Crowne Plaza Denver Airport Convention Ctr.

  • Lodging at the meeting hotel, Crown Plaza Denver Airport Convention Center, is limited. Please follow this link: 2023 E3SM Spring Meeting II to book your lodging between 6/25-6/28/2023.

  • Check the link for other options in the Gateway Park area if the hotel is unavailable.

• Virtual Meeting through WebEx. All the sessions together with the breakout sessions will be recorded. Webex Session links and call numbers will be sent to meeting participants by email.

Registration

• Registration is open to the public and required. There is NO registration fee

• It is now closed for in-person attendees. Virtual attendees can register until 6/25 at https://www.cvent.com/d/10qx23

Logistics

• Meeting organizers and POC contacts, WebEx etiquette, Slack channels for discussions at the meeting, hotel amenities, transportation and local restaurants can be found on Logistics for the 2023 June All-Hands Meeting page.

Agenda 

• Agenda 2023 June All-Hands Meeting

• Breakout session agendas:

Presentations

• All presentations will be available from the agenda page, linked to them.

• All presentations are to be uploaded to the Confluence 24 hours before the presentation time.

• To upload the presentation, edit the agenda page it belongs to, position your cursor next to your talk, and then drag and drop your presentation there, then publish the page. It will show up as a little square, this is fine.

• More on logistics on running the breakouts and the setup details the leadership can find on the restricted page: https://acme-climate.atlassian.net/wiki/spaces/ECM/pages/3828056202

Posters

• There will be an in-person session for the poster session. Additionally, to accommodate online participants, all posters will be posted on Confluence. Remote participants can also submit posters to be displayed on Confluence. The discussion on the digital posters will happen online, either on Slack or Google page, and the authors will provide the link to the preferred discussion online space that is accessible to all.

• You are welcome to use the E3SM templates, see E3SM Phase 3 Templates and you are free to change them to suit your need.

• The in-person posters should have dimensions 42 in x 42 in. The digital poster can be either a poster or a presentation.

• Poster page: Posters in 2023 E3SM All-Hands Meeting.

• The digital poster file should be added to the poster page by June 23, 2023. Instructions are at the link above.

• To upload your poster, edit your poster page, position your cursor in the ‘Poster’ row in the white space, then go to your files and drag and drop the file onto the page, then publish the page. The poster will show up as a thumbnail in the place where your cursor was.

• The “Atmosphere” and “Coupled System” theme posters will be presented on Monday, Jun 26 from 4:30 to 5:50 pm MDT. All other posters are presented on Tuesday, June 27 from 4:00 to 5:30 pm MDT.

Virtual Background

• Virtual attendees are encouraged to use E3SM Virtual Backgrounds at the WebEx virtual sessions.

Meeting Pages