Logistics for the 2023 June All-Hands Meeting

AGENDA | MEETING INFO | DIRECTIONS | WEATHER | ABOUT AURORA

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POINTS OF CONTACT:

Hubs

 

WELCOME - VIDEO:

Scroll to the bottom of this page to view the short video on what to expect when you get to Crown Plaza hotel.

 

CROWNE PLAZA MAP:

 

WIFI:

Connection Name - LabE3SM1 (alternate connection: LabE3SM2)

Password - MtgInnDenver4Allhands1! (works on both WiFi connections)

TIME ZONE:

  • Monday, June 26, 8:00 am - 5:00 pm, MDT

  • Tuesday, June 27, 8:00 am - 5:00 pm, MDT

  • Wednesday, June 28, 8:00 am - 12:00 pm, MDT

 

WebEx Sessions Etiquette:

  • Be advised that all sessions will be recorded in the meeting rooms and adjacent foyer.

    • Audio and video may be active in the recording mode between the hours of 7:00 AM and 6:00 PM.

  • If you have problem logging in, please contact Administrative Contact (see above)

  • Upon entering the session, please mute yourself and switch the camera off, unless you are presenting or asking a question.

    • When using the camera feature, be mindful of the background.

  • You may not take screenshots of attendees without their consent.

  • Participants will be able to submit questions and comments through chat or slack channel. There will be a dedicated person monitoring the chat and Slack channel questions and discussion.

  • Participants will be able to use the “raised hand” function to ask a question or make a comment. Microphones are to remain muted until the moderator (or alternate) advise otherwise.

  • Slack channel discussions are encouraged before and after the session, but NOT during the session to keep distractions to a minimum.

  • Shortly after the meetings recordings be posted on Confluence.

 

Slack Channels for discussions around the meeting:

There are 4 dedicated channels for the E3SM 2023 June All-Hands Meeting, they are accessible through E3SM-Project and ESMD-BER slack workspaces. The channels are as follows:

  • e3sm2023ah-main for plenary sessions discussions and general meeting discussions

  • e3sm2023ah-room1 for sessions in Breakout Room 1

  • e3sm2023ah-room2 for sessions in Breakout Room 2

  • e3sm2023ah-posters for discussions around the posters

Everyone in E3SM should already be a part of E3SM-Project slack space. Ecosystem projects and others can ask to be added to the ESMD-BER slack space. Please contact Rob Jacob (jacob@anl.gov) for any slack issues.

HOTEL AMENITIES:

  • GYM: On-Site Fitness Center | Open 24 hours a day

  • PARKING - $12 PER NIGHT (self-parking)

 

TRANSPORTATION:

DENVER TRANSPORTATION & SHARED-RIDE SERVICES: Please note that the Crowne Plaza does not offer a shuttle service. Alternatively, there are options in the area for shared-ride services, also known as commuter shuttles, that operate regularly from Denver International Airport. Individual operators may provide per-arranged, on-demand, and/or charter services to locations within the Denver metro area and the state of Colorado. 

 

RESTAURANTS:

FOOD OPTIONS IN THE DENVER/AURORA AREA:

Terrace Restaurant* - 15500 E 40th Ave

0 miles from Crowne Plaza Denver Airport Convention Ctr, an IHG Hotel
*Onsite Restaurant: Terrace Restaurant Location: In atrium near main entrance Serves: Breakfast Phone: 1-303-3719494(1022) Hours: 6:00 AM-10:00 AM

Subway - 15470 Andrews Dr Ste 50

0.2 miles from Crowne Plaza Denver Airport Convention Ctr, an IHG Hotel

 

KFC - 15495 E. Andrews Drive

0.1 miles from Crowne Plaza Denver Airport Convention Ctr, an IHG Hotel

 

 QDOBA Mexican Eats - 15470 Andrews Dr Ste 105

0.2 miles from Crowne Plaza Denver Airport Convention Ctr, an IHG Hotel

 

 Zume Asian Cuisine - 15470 Andrews Dr Ste 22B

0.2 miles from Crowne Plaza Denver Airport Convention Ctr, an IHG Hotel

 

Pizza Hut - 15470 Andrews Dr Ste 20

0.2 miles from Crowne Plaza Denver Airport Convention Ctr, an IHG Hotel

 

Burger King - 3800 Chambers Rd

0.2 miles from Crowne Plaza Denver Airport Convention Ctr, an IHG Hotel

 

A&W Restaurant - 15495 Andrews Dr

0.2 miles from Crowne Plaza Denver Airport Convention Ctr, an IHG Hotel

 

Wendy's - 4020 Chambers Rd

0.2 miles from Crowne Plaza Denver Airport Convention Ctr, an IHG Hotel

 

Starbucks on 40th and Chambers - 4005 Chambers Rd Corner of 40th and Chambers

0.2 miles from Crowne Plaza Denver Airport Convention Ctr, an IHG Hotel

 

Ted's Montana Grill - 16495 E 40th Cir

0.5 miles from Crowne Plaza Denver Airport Convention Ctr, an IHG Hotel