2019-03-21 Retrospective for the 2019 Spring Meeting

Owned by Renata McCoy
Last updated: Mar 29, 2019 by Yun Qian


Date
ParticipantsRenata McCoy 

Background

The 2019 E3SM Spring Meeting was set up as a working meeting, meant to serve all groups and teams or any interest groups an opportunity to meet in person for connecting, discussion, and brainstorming.

The retrospective will give us feedback on what needs to be changed or improved at the next working E3SM meeting. 

Retrospective

Please add your "Start Doing", "Stop Doing" and "Keep Doing" items to the table below. 

If you are agreeing with the statement already made, just add '+1' at the end of a statement, so we have an approximate count on how many votes are for a particular item. 

Start doingStop doingKeep doing
  • "State-of-the-E3SM" opener including metrics like credited publications, citations, appearances in prominent journals, and external recognition +9
  • Extending to 3 or 3.5 days would allow elimination of evening sessions, and reduction in overlapping / parallel sessions, while still not requiring weekend travel. +4
  • Hackathon sessions. 
  • Make sure each section has enough discussion time (with some discussion questions) and aren't wall-to-wall talks. +4
  • More consistent note taking
  • Report-out plenaries (-1)
  • Late night sessions. If its important enough to go on the agenda its important enough that it should be put on the regular schedule. +6
  • Breakfast like this time.+1
  • "Team-building" like Deep Dives performance, awards, photo +3
  • 2.5 day meeting is a good length for this type of meeting. +4
  • Monday as a travel day. +8
  • No poster sessions since its a working meeting +4

Action items

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