2019-11-21 Retrospective
- Renata McCoy
- Mark Petersen
- Kai Zhang
Date | Nov 21, 2019 |
|---|---|
Team | E3SM All Hands |
Participants |
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Background
We strive to create the best meeting environment, agenda and logistics. There is always a room for improvement, though. Please provide your opinion on what went wrong (in “Stop doing” column), what was good (“Keep doing”) and what we should change or add (“Start doing”).
Retrospective
Add your Start doing, Stop doing and Keep doing items to the table below. We will use these to talk about how we can improve the next meeting.
Start doing | Stop doing | Keep doing |
|---|---|---|
Build in 5-minute breaks between breakouts etc. +5 Encourage more Q&A +6 (Perhaps add panel discussions to encourage this) Provide (sufficient) drinks near the poster room +1 Stream the screen of the presentation computer (via webex/zoom etc), so people can follow along on their own laptops and they can read the slides even if they’re sitting in the back. Extend poster sessions to 2 hrs +2 Start the meeting from 9:30am if in DC +4.
| Evening sessions are tough The layout of the plenary room made it hard to see the screen +3 | Hotel is close to airport +11 Breakfast provided with hotel reservation +7 Awards, songs, jokes +6 All presentations available on Confluence +9 Keep evening sessions for small focus groups +3 Poster sessions so everyone has a chance to present +5 loosely organized social events after meeting ends (e.g., icebreaker) +2 Start the (main) meeting on Tuesday so people have a travel day and can get a bit adjusted to the time zone change +1. |