AGENDA | MEETING INFO | DIRECTIONS | WEATHER | ABOUT AURORA
****************************************************************************************************
POINTS OF CONTACT:
Technical Contact #1: David C. Bader (bader2@llnl.gov)
Technical Contact #2: Renata McCoy (renata@llnl.gov)
Slack Issues Contact: Rob Jacob (jacob@anl.gov)
Administrative Contact: Angela Jefferson +1-209-275-3294 - Cell (jefferson9@llnl.gov)
AV Contact (Lead): Cheryll Nunez +1-925-549-8148 - Cell (nunez7@llnl.gov)
AV Support: Jenella Presley (presley6@llnl.gov)
MEETING ROOMS:
Each meeting room will be equipped as noted below, including Mac friendly USB-C dongles. These dongles are marked (property of LLNL Climate Prog…) and should remain in the designated meeting room with our DOE/LLNL supplied projectors. It is appreciated if you would bring your HDMI dongle(s) as well for potential back-ups in the breakout rooms.
...
Room
...
Description
...
Mon, 6/26
...
Tue, 6/27
...
Wed, 6/28
...
Setup
...
Equipment
...
AV Tech
...
Vail/Steamboat
...
Plenary (Breakout Rm3)
...
x
...
x
...
x
...
Classroom/Theater
...
Projector, screen, HDMI cable (+1 hard wired internet connection)
...
Yes
...
Silverton
...
Breakout Rm1
...
x
...
x
...
x
...
Classroom/Theater
...
Projector, screen, HDMI cable (+1 hard wired internet connection)
...
No
...
Telluride
...
Breakout Rm2
...
x
...
x
...
x
...
Classroom/Theater
...
Projector, screen, HDMI cable (+1 hard wired internet connection)
...
No
PRESENTATIONS:
POST PRESENTATION TO CONFLUENCE BY 6:30 PM, 1-DAY PRIOR TO SCHEDULED TALK
How to upload files in Confluence
EMAIL @Nunez, Cheryll T. and @Presley, Jenella WITH PRESENTATION UPDATES
CHANGES TO TALKS MUST BE SUBMITTED NO LATER THAN 1-HOUR IN ADVANCE OF SCHEDULED PLENARY TALK
DELAYS IN SUBMITTING PRESENTATIONS ONLINE AND IN A TIMELY MANNER ARE IMPACTFUL TO THE MEETING SCHEDULE
ALL PLENARY TALKS WILL BE LOADED ONTO THE PRESENTATION LAPTOP
PRESENTERS WILL HAVE ACCESS TO A SLIDE ADVANCE DEVICE AND PODIUM MONITOR
NO PRESENTATION LAPTOP SWAPS WILL BE ACCOMMODATED
What to expect during the Breakout Sessions:Hubs
| View file | ||
|---|---|---|
|
WELCOME - VIDEO:
Scroll to the bottom of this page to view the short video on what to expect when you get to Crown Plaza hotel.
CROWNE PLAZA MAP:
...
WIFI:
Connection Name - LabE3SM1 (alternate connection: LabE3SM2)
Password - MtgInnDenver4Allhands1! (works on both WiFi connections)
TIME ZONE:
Monday, June 26, 8:00 am - 5:00 pm, MDT
Tuesday, June 27, 8:00 am - 5:00 pm, MDT
Wednesday, June 28, 8:00 am - 12:00 pm, MDT
WebEx Sessions Etiquette:
Be advised that all sessions will be recorded in the meeting rooms and adjacent foyer.
Audio and video may be active in the recording mode between the hours of 7:00 AM and 6:00 PM.
If you have problem logging in, please contact Administrative Contact (see above)
Upon entering the session, please mute yourself and switch the camera off, unless you are presenting or asking a question.
When using the camera feature, be mindful of the background.
You may not take screenshots of attendees without their consent.
Participants will be able to submit questions and comments through chat
...
or slack channel. There will be a dedicated person monitoring the chat and Slack channel questions and discussion.
Participants will be able to use the “raised hand” function to ask a question or make a comment. Microphones are to remain muted until the moderator (or alternate) advise otherwise.
...
Technical support staff will be on-hand to help resolve problems with sound, WiFi, and/or audio.
...
There will be 1 wired microphone at the podium in each breakout room along with multi-port dongles to allow for connections to a projector and hardwired internet.
...
Breakout rooms will be setup to allow for presenters to use their own computers. Plenary talks will be posted in Confluence (by 6:30p) 1-day prior and the AV team will run the talks from their table; a slide advancer will be used by each presenter.
Slack channel discussions are encouraged before and after the session, but NOT during the session to keep distractions to a minimum.
Shortly after the meetings recordings be posted on Confluence.
Slack Channels for discussions around the meeting:
There are 4 dedicated channels for the E3SM 2023 June All-Hands Meeting, they are accessible through E3SM-Project and ESMD-BER slack workspaces. The channels are as follows:
e3sm2023ah-main for plenary sessions discussions and general meeting discussions
e3sm2023ah-room1 for sessions in Breakout Room 1
e3sm2023ah-room2 for sessions in Breakout Room 2
e3sm2023ah-posters for discussions around the posters
Everyone in E3SM should already be a part of E3SM-Project slack space. Ecosystem projects and others can ask to be added to the ESMD-BER slack space. Please contact Rob Jacob (jacob@anl.gov) for any slack issues.
HOTEL AMENITIES:
GYM: On-Site Fitness Center | Open 24 hours a day
PARKING - $12 PER NIGHT (self-parking)
TRANSPORTATION:
DENVER TRANSPORTATION & SHARED-RIDE SERVICES: Shared-ride service Please note that the Crowne Plaza does not offer a shuttle service. Alternatively, there are options in the area for shared-ride services, also known as commuter shuttles, that operate regularly from Denver International Airport. Individual operators may provide preper-arranged, on-demand, and/or charter services to locations within the Denver metro area and the state of Colorado.
...
RESTAURANTS:
FOOD OPTIONS IN THE DENVER/AURORA AREA:
...
2 miles from Crowne Plaza Denver
Welcome VIDEO:
...