AGENDA | MEETING INFO | DIRECTIONS | WEATHER | ABOUT AURORA
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POINTS OF CONTACT:
Technical Contact #1: David C. Bader (bader2@llnl.gov)
Technical Contact #2: Renata McCoy (renata@llnl.gov)
Administrative Contact: Angela Jefferson +1-209-275-3294 - Cell (jefferson9@llnl.gov)
AV Contact (Lead): Cheryll Nunez +1-925-549-8148 - Cell (nunez7@llnl.gov)
AV Support: Jenella Presley (presley6@llnl.gov)
MEETING ROOMSWebEx Sessions Ettiquette:
Each meeting room will be equipped as noted below, including Mac friendly USB-C dongles. These dongles are marked (property of LLNL Climate Prog…) and should remain in the designated meeting room with our DOE/LLNL supplied projectors. It is appreciated if you would bring your HDMI dongle(s) as well for potential back-ups in the breakout rooms.
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Room
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Description
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Mon, 6/26
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Tue, 6/27
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Wed, 6/28
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Setup
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Equipment
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AV Tech
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Vail/Steamboat
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Plenary (Breakout Rm3)
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x
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x
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x
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Classroom/Theater
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Projector, screen, HDMI cable (+1 hard wired internet connection)
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Yes
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Silverton
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Breakout Rm1
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x
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x
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x
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Classroom/Theater
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Projector, screen, HDMI cable (+1 hard wired internet connection)
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No
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Telluride
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Breakout Rm2
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x
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x
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x
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Classroom/Theater
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Projector, screen, HDMI cable (+1 hard wired internet connection)
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No
PRESENTATIONS:
POST PRESENTATION TO CONFLUENCE BY 6:30 PM, 1-DAY PRIOR TO SCHEDULED TALK
How to upload files in Confluence
EMAIL @Nunez, Cheryll T. and @Presley, Jenella WITH PRESENTATION UPDATES
CHANGES TO TALKS MUST BE SUBMITTED NO LATER THAN 1-HOUR IN ADVANCE OF SCHEDULED PLENARY TALK
DELAYS IN SUBMITTING PRESENTATIONS ONLINE AND IN A TIMELY MANNER ARE IMPACTFUL TO THE MEETING SCHEDULE
ALL PLENARY TALKS WILL BE LOADED ONTO THE PRESENTATION LAPTOP
PRESENTERS WILL HAVE ACCESS TO A SLIDE ADVANCE DEVICE AND PODIUM MONITOR
NO PRESENTATION LAPTOP SWAPS WILL BE ACCOMMODATED
What to expect during the Breakout Sessions:
Be advised that all sessions will be recorded
If you have problem loggin in, please contact Administrative Contact (see above)
On entering the session, please mute yourself and switch the camera off, unless you are presenting or asking a question
Participants will be able to submit questions and comments through chat
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or slack channel. There will be a dedicated person monitoring the chat and slack channel questions and discussion.
Participants will be able to use the “raised hand” function to ask a question or make a comment. Microphones are to remain muted until the moderator (or alternate) advise otherwise.
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Technical support staff will be on-hand to help resolve problems with sound, WiFi, and/or audio.
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There will be 1 wired microphone at the podium in each breakout room along with multi-port dongles to allow for connections to a projector and hardwired internet.
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Slack channel discussions are encouraged before and after the session, but NOT during the session to keep distruction to a minimum
Shortly after the meetings recordings be posted on Confluence.
HOTEL AMENITIES:
GYM: On-Site Fitness Center | Open 24 hours a day
PARKING - $12 PER NIGHT (self-parking)
TRANSPORTATION:
DENVER TRANSPORTATION & SHARED-RIDE SERVICES: Shared-ride service, also known as commuter shuttles, operate regularly from Denver International Airport. Individual operators may provide pre-arranged, on-demand, and/or charter services to locations within the Denver metro area and the state of Colorado.
RESTAURANTS:
FOOD OPTIONS IN THE DENVER/AURORA AREA:
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