Presentation/Poster Upload Instructions for the 2020 ESMD-E3SM PI Meeting

Please upload your file into the most appropriate presentation session or poster topic folder on Google drive using the following naming convention:

• Presentations:  Lastname_Firstname_SessionNumber_DateOfPresentation; for example: 

  • Smith_John_D1S3_2020-10-26.pdf or Smith_John_D2S2_2020-10-26.pdf

• Posters:  Lastname_Firstname_KeyPhraseOrWord_DateOfFirstDayOfConference; for example:

  • Doe_Jane_Aerosols_2020-10-26.pdf or Doe_Jane_Aerosols_2020-10-26.ppt and

  • Doe_Jane_Aerosols_video_2020-10-26.mp4 (optional)

• If you must update, please add the word “revised” to the file name

If your poster falls into several topic categories, please pick the best fit. PS1 is for Poster Session 1, PS2 is for Poster Session 2. The 10 topic areas are:

Poster Session 1

1. BGC

2. Cryosphere

3. Diagnostics & Infrastructure

4. Ocean/Coastal

5. Water Cycle

 Poster Session 2

1. Algorithms, Performance & Machine Learning

2. Atmosphere

3. Land Ice

4. Land, River & Energy

5. Sea Ice

(REFER TO ORISE SITE BEHIND THE REGISTRATION FIREWALL AND DO NOT PUT LINK TO Google Folder HERE - Good to include Google drive link in the email to participants, however:

https://drive.google.com/drive/folders/1zPOLh2wgK0pH0PdaTQsgkfK_7JFd6snO?usp=sharing )

For a link to the Google drive conference upload folder, visit the Meeting Home page. You will need your registration confirmation number to log in to the meeting website.

Poster files should be uploaded to the most appropriate Google folder (e.g. PS1-BGC) no later than Wednesday, October 21, 2020, at 12:00 p.m. (noon) Eastern Daylight Time.

Oral presentation files should be uploaded to the Google folder for your session (e.g. D1S3 for Day 1, Session 3) no later than 5:00 pm Eastern Daylight Time on the day before your presentation.  

Below are instructions for how you can create a video if you choose to do so:

 HOW TO CREATE A PRESENTATION VIDEO

There are several options for video based on preference:

• There are multiple software options that you may have available to assist in making a video.    We suggest that you check with your IT department if you are not certain.

• You may also record your presentation with PowerPoint by using Narration, timings and animations.    Instructions for how to make and record your PowerPoint presentation are in the links below:

  • https://support.office.com/en-us/article/record-a-slide-show-with-narration-and-slide-timings-0b9502c6-5f6c-40ae-b1e7-e47d8741161c

  • https://support.office.com/en-us/article/turn-your-presentation-into-a-video-c140551f-cb37-4818-b5d4-3e30815c3e83

VIDEO REQUIREMENTS

• All videos should be submitted in MP4 format.  

• HD Format (720p) strongly preferred

• 1280 x 720 resolution

TIPS

• In recording, ensure you are relatively free of background noise and/or use the noise cancelling setting on most PC or headset microphones.

• Speak clearly and at a natural pace. Follow audio with video can be difficult if you speak too quickly.

• Since you cannot point to your screen or presentation as you would in an in-person presentation, use clear references to your presentation when discussing specific diagrams, charts, or elements included.

 Choose this Video option:    

Please feel free to contact the ORISE ESMD-E3SM PI Meeting Team if you have any questions or concerns.

ORISE-EESSD@orau.org