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Start doing | Stop doing | Keep doing |
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Build in 5-minute breaks between breakouts etc. +5 Encourage more Q&A +5 6 (Perhaps add panel discussions to encourage this) Provide (sufficient) drinks near the poster room +1 Stream the screen of the presentation computer (via webex/zoom etc), so people can follow along on their own laptops and they can read the slides even if they’re sitting in the back. Extend poster sessions to 2 hrs +2 Start the meeting from 9:30am if in DC +23. | Evening sessions are tough The layout of the plenary room made it hard to see the screen +3 | Hotel is close to airport +10 Breakfast provided with hotel reservation +7 Awards, songs, jokes +6 All presentations available on Confluence +67 Keep evening sessions for small focus groups +2 Poster sessions so everyone has a chance to present +4 loosely organized social events after meeting ends (e.g., icebreaker) +1 Start the (main) meeting on Tuesday so people have a travel day and can get a bit adjusted to the time zone change +1. |
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