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Dates: Tuesday Sept 12th to 14th (People Check in on 11th evening)

Venue: Rockville Hilton

Format: In Person with hybrid options for plenaries only.

 

Coordinators for BER component of meeting: Xujing Jia Davis , Hui Wan , Matt Hoffman

General Planning

General plans for BER component of workshop need to be finalized by Friday, April 28.

Items that we need to decide on:

  1. Who to participate for each project: ASCR is the host of the meeting including all SciDAC partnerships. Each partnership like BER has 16 in-person slots (Includes 12 Lab and 4 non-Lab, with the Lab number being a cap). However, if we include project members from SciDAC institutes, those members do not count toward the 16.

    • Proposal:

      • Each SciDAC project sends ~3 project members:

        • PI (counts against BER quota)

        • 1 (or more) SciDAC Institute members (does not count against BER quota)

        • 1 additional member. Consider sending your E3SM POC or an E3SM project member. Also consider a non-lab team member.

      • There is a little flexibility for a project to potentially send an additional team member. If there are others interested, please indicate an alternate.

  2. The Agenda for BER-ASCR partnership breakout session:

    • ASCR has a 4-hour time slot for parallel breakout sessions for each partnership on the 2nd day , Sep 13th. For BER’s 4 hour session, I am thinking about each project has a presentation to inform each other, then keep sufficient time for discussion. Of course, more details  need to be planned out.    

    • Right now, the breakout session is only for in-person participation, I argued that hybrid format (either webinar format via zoom or webcast live breakout session discussions would be helpful based on the input from Hui and Matt) will enable broader participation from our project members. I will discuss with Lali if that would be possible.   

  3. Poster Sessions on Days I and II: total number of posters and choice to keep same set of posters for both days or rotating posters day to day

    • Each Partnership (and Institute) will have their own area and poster boards

    • Poster Space is 4 ft x 4 ft for each poster

    • Programs should provide info on expected # of posters by late April

    • Programs can choose whether to have different sets of posters on the two days or leave them on and assign presenters by groups for each day

    • PDFs of posters can be posted on the website if presenters wish to do so

    • Proposal:

      • 3 posters from each project (suggested topics, but not required):

        • 1 project overview poster

        • 1 poster highlighting a successful integration of BER and ASCR components of your project

        • 1 poster highlighting a successful tool, framework, or method that might be of interest to the larger BER community

      • This would yield 21 posters. This is a small enough number to leave all posters up both days, if space can accommodate that.

 

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