REGISTRATION | DIRECTIONS | AGENDA | WEATHER | BOOK LODGING BY 10/25/2019
DoubleTree - MEETING SPACE WIFI CODE: TBD
LODGING RATE: $181 per night - includes breakfast, Wi-Fi throughout the property, and discounted parking at $19 per day. Breakfast vouchers will be provide to each guest at check-in.
FREE SHUTTLE from REAGAN AIRPORT, PENTAGON METRO & PENTAGON CITY MALL: Every 20 minutes the DoubleTree-Crystal City hotel shuttle stops at 3 designated stops between 5:30a and 12:00a daily.
Technical Contact #1: David C. Bader (bader2@llnl.gov)
Technical Contact #2: Renata McCoy (renata@llnl.gov)
Administrative Contact: Angela Jefferson +1-209-275-3294 - Cell (jefferson9@llnl.gov)
AV Contact: Cheryll Nunez +1-925-549-8148 - Cell (nunez7@llnl.gov)
PRESENTATIONS/AV SUPPORT:
A dedicated presentation laptop (Mac) will be used for all plenary session talks. Upload all plenary presentations directly to the ‘agenda’ in Confluence. Anyone who is unable to access or upload your talk to the Confluence page, please nunez7@llnl.gov, jefferson9@llnl.gov and renata@llnl.gov. Cheryll Nunez will provide AV support and will have thumb drives available at the AV desk in the plenary room (Washington) as well.
MEETING ROOMS:
Each meeting room will be equipped as noted below, including Mac friendly USB-C and Thunderbolt2 HDMI dongles. These dongles are marked (property of LLNL Climate Prog…) and should remain in the designated meeting room with our DOE/LLNL supplied projectors. It is appreciated if you would bring your HDMI dongle(s) as well for potential back-ups in the breakout rooms.
Room | Level | Description | Tue., 11/19 | Wed., 11/20 | Thu., 11/21 | Setup | Equipment | AV Tech |
Washington Ballroom | Flr. 1 | Plenary (Breakout Rm1) | x | x | x | Classroom | Projector, screen, slide advancer, phone line, HDMI cable, polycom, mic | Yes |
Wilson/Harrison | Flr. 1 | Breakout Rm2 | x | x | x | Classroom | Projector, screen, HDMI cable (+ 1 hard wired internet connection) | No |
Jackson | Flr. 1 | Breakout Rm3 | x | x | x | Classroom | Projector, screen, HDMI cable (+ 1 hard wired internet connection) | No |
Commonwealth | Flr. 2 | Poster Room | x | x | x | Classroom | Projector, screen, HDMI cable (+ 1 hard wired internet connection) | No |
*(x) indicates date(s) of use; (-) indicates unavailability
DoubleTree-Crystal City – Floor Plan (TBD)
HOTEL FOOD OPTIONS:
BREAKFAST:
Complimentary breakfast for hotel guests; per nightly stay.
LUNCH:
NO HOST; see list of local restaurant options below (TBA)
BREAKS: Coffee will be served during the morning and afternoon breaks.
DINNER:
NO HOST; see list of local restaurant options below (TBA)
LOCAL RESTAURANTS (Walking distance from hotel): (TBA)
TRANSPORTATION OPTIONS
TRAIN $11 - $14)
BUS ($11 - $14)
SHUTTLE $16 - $75)
TAXI $70 - $90)
DRIVE + *Rental Car Fee
*PARKING - $19.00 for self-parking (E3SM Attendees discounted rate) per vehicle, per night.
The WEATHER in the DC will likely be cool to very cold in November. Please check the conditions in advance and pack accordingly.
WASHINGTON TRAVEL ALERTS:
Technical Contact #1: David C. Bader (bader2@llnl.gov)
Technical Contact #2: Renata McCoy (renata@llnl.gov)
Administrative Contact: Angela Jefferson +1-209-275-3294 - Cell (jefferson9@llnl.gov)
AV Contact: Cheryll Nunez +1-925-549-8148 - Cell (nunez7@llnl.gov)