Draft Agenda 2025 E3SM All-Hands Meeting

Few Notes ...

The 18 month plans I talked about would be roadmaps to complete the Phase 3 proposal objectives and a few Phase 4 preparation items related to OMEGA and EAMxx that were discussed over the past year.

I think the first two days should be mostly parallel sessions, They can start with with presentations from task and epic leaders. Peter Caldwell expressed some concern about getting everyone involved, and I think this approach will accomplish that. Subsequent breakouts would include planning discussion and roadmap updates.

With 4 rooms, we can logically pair groups.

The concept for the 2026-2035 Strategic Plan can be introduced on Day 3. My suggestion is that Peter present the overall concept, followed by Mark and Ruby for the science and computational descriptions. Multiple options for discussion afterward. I would suggest an immediate long break, followed by a general discussion before adjourning the meeting.

Monday, 1/24/2025

9:30 - 5:00 SCREAM tutorial

Tuesday, 1/25/2025

8-10, 2h Plenary:

Meeting’s Logistics, 10 min

Xujing & DOE: DOE perspective, 30 min

Dave: State of the E3SM, PI change, 20 min

4 x 15 min, 4 Groups: Status (5 min Phase 3 (P3) accomplishments, 5 min Still to do in P3, 5 min Q&A), 60 min.

30 min Break

10:30 - 12:00, 1h 30 min Plenary

6 x 15 min, 6 Groups: Status (5 min P3 accomplishments, 5 min Still to do P3, 5 min Q&A), 1h 30 min.

12:00 - 1:30 Lunch

1:30-5:00, 3h + 30min Breakouts:

2X4: 1 h 30 min + 30min Break; 8 Groups Breakouts with Polar + Ice combined, Water Cycle + HES combined (GLs to ask for short presentation from every epic lead and when appropriate a big task lead)

Wednesday, 1/26/2025

8-10:10, 2h 10 min Plenary:

AI/ML in EESM with focus on E3SM, Peter, 45 min

E3SM V3 coupled version, Chris, 45 min

NERSC E3SM Tutorial, Jill, 20 min

SCREAM Tutorial, Aaron, 20 min

30 min Break

10:40-12:00, 1h 20min Plenary:

8x10 min Report back from Breakout meetings, 80 min

12:00 - 1:30 Lunch

1:30 - 4:30, 3h Breakouts:

4x2x (1h + 30min) break 8 groups combined work on 18 months Roadmaps

4:30- 5:30, 40 min Plenary:

E3SM Awards, 10 min

Deep Dives, 30 min

Thursday, 1/27/2025

8-10:10, 2h 10min Plenary:

Peter: Strategic Plan Update, 30 min

10 x 10 min Group Breakout Reports from Roadmaps, 1h 40 min

30 min Break

10:40 - 12:00, 1h 20min Plenary:

Advisory Board Feedback

General discussion

Time	Duration	Plenary Room	Breakout #1	Breakout #2	Note

Tuesday, 1/25/2025










Wednesday, 1/26/2025









Thursday, 1/26/2025